Discover Important Emails with MailDex 2023 Archiver

MailDex software logo

Emails have been piling in your work place for ten, twenty, maybe even thirty years.  Employees come and go.  Jobs come and go.  Our emails contain important information about our lives.  In the old days, people would keep letters in a shoe box.  But what can you do about thousands, or tens of thousands of emails locked in Outlook PST, OST, OLM, EML, MBOX or MSG email files?

MailDex 2023 is the container your emails need to be useful once again.  MailDex scans all of your email content to create a useful index. Search your index to instantly reveal emails that match your search and/or time frame.

MailDex is easy to use.  Simply create a “Project” to contain your emails. You can have as many projects as you need, and each project can contain an unlimited number of emails. Perhaps you want a project called “Personal” and another called “Previous Jobs.”

Screen shot showing location of MailDex 'create project' button.
Create a MailDex project and add your emails.

After you have your project set up, add emails to it!  You can add individual email files, or you can add a folder and all emails in that folder will be indexed.  MailDex 2018 will even search your drive for emails to add to your project.

When emails are added to a project, MailDex 2023 begins indexing in the background.  When indexing is complete, you can start to find the important emails by searching for them.

MailDex 2023 supports two types of search: simple and advanced.

In a Simple Search, type a term or phrase into the search field.  MailDex 2023 will instantly return results matching your search.

For an Advanced Search, MailDex 2023 lets you add criteria and even a range of dates.

Screen shot showing advanced email search functions.
Advanced Email Search.

After you have a set of search results, MailDex will let your filter those results even further with its Filtering function.

Filter a set of emails.

Encryptomatic LLC’s MailDex 2023 is a powerful and affordable email management system. Manage any number of emails in any number of projects.  Learn more about MailDex at the product home page. 

Download the free 15 day trial!

How to Search .EML Email Files Quickly

The EmlViewer Pro software team has been working on the upcoming Version 7 release. We’re excited about this update because it has some some new features that we think you’ll be able to put into use right away.

One of the improvements we’ve made is to make it easier to quickly filter and discover email from within a large set of .eml email messages.  As users of EmlViewer Pro (also known as PstViewer Pro) understand, there are two basic ways to identify important email messages:  searching, and filtering.

How to search .eml files

Searching prepares a set of .eml emails.  For example, you may have a folder of 1,000 .eml files. Searching may return, say, 500 .eml files.

Image shows the advanced search window for EmlViewer Pro, which is used to search .eml emails.
Search window in EmlViewer Pro locates .eml files.

Use filtering to to quckly refine those .eml messages.  Filters can be as complex or simple as you need them to be. You can save filters, and then apply them against differerent sets of messages.

Although filtering has been available in previous version of EmlViewer Pro, in version 8 filtering was been repositioned in the UI to make it more prominent and easier to use.

Filtering is now easily easily accessible on the left-hand margin. Simply click “Filter Editor” and begin building a filter to apply to the .eml files in the list.

Image shows the filter editor in EmlViewer Pro, which lets users create complex filters to discover .eml emails that are important.
.Eml File Filtering

The filters you create can be saved and then applied against later searches. The Filter Editor contains numerous boolean criteria that you may combine in powerful ways.

Image shows the filtering options for EmlViewer Pro, which include: And, Or, Not And, Not Or.
Filtering .Eml Files.

The logic of the filter may be applied against different fields within the .eml file, including:
subject, submit time, To, From, whether the email has attachments, and many other bits of data residing within in the .eml file.

Screen shot of a filtering criteria from .eml email fields.
Eml filter criteria.

Using the filter tool, you can create powerful filters that contain a fix of And/Or conditional statements, such as “Find email from Bob or John,” and then layer on additional criteria, such as a date range or whether or not the email contains files, or has a specific word in the body.

While Search and Filtering can give you similar results in the end, here is why you should consider using the Filterin option more often that search.

First, .eml file filtering is faster.  A search operation has to re-scan each individual .eml file, which can be slow depending on how many .eml files you are working with. Filtering does not rescan emails, but uses the data that has been included in the search set.

Second, filters can be re-used and applied later against different search sets.

Third you can apply multiple filters against a single data set.

Download a free trial of EmlViewer Pro and start experimenting with filtering your .eml files. Learn more at the EmlViewer Pro home page.