How to Bulk Print E-Mail Messages

So you need to print out a bunch of emails? You’ve come to the right place. This article will discuss serveral ways to bulk print email messages.

Printing From Your Email Client

Most email clients provide a method to print multiple email messages.  In Microsoft Office Outlook, for example, bulk printing emails is as easy as selecting multiple mails from the list, right clicking on the list and then choosing “Quick Print.”

Screen shot of Outlook 2013, with multiple emails selected, and the right click menu showing "Quick Print."
Print Multiple Emails from Outlook

Most email clients have this ability, or something similar. It’s possible your situation may be more complex.  For example, what if you are a legal secretary tasked with printing out emails involved in a legal case, and the messages you received in discovery are in different formats, and not viewable in your email client software?

Printing Emails Using an Email Viewer

Quality email viewing software can open email messages that are stored in many different formats, including Outlook .pst or .ost files, individual emails saved as .msg or .eml files, .mbox, or winmail.dat files.  Using an email viewer like Encryptomatic LLC’s PstViewer Pro can be an easy way to gain quick access to emails without the need install multiple email clients on your computer.

screen shot of PstViewer Pro email viewer with multiple emails selected.
Printing multiple email formats with PstViewer Pro

PstViewer Pro can organize multiple email messages into a single list even if they have different formats.  For example, .msg and .eml emails can be bundled together into one view.  This makes it possible to discover similar email content by applying search filters across different types of email content.

To select all of the email content in the list for printing, type ‘Control A” on your Windows keyboard, then select Print.

For more information about printing with PstViewer Pro, feel free to reach us using the Live Chat on this website, post them in the comments, or email the support team: supportline at encryptomatic.com. 

Download a free trial of PstViewer Pro.

Bulk Extract File Attachments From .EML Files

For people who have work to do with email content, EmlViewer Pro, is a helpful tool that delivers many specialized functions.  Some of these functions are very specific, and are not used very often, but when you need them it’s good to know they are there.  

One of the special functions is the ability to process a large number of .eml files, extract email file attachments, and save them outside of the email in a single folder where they can be indexed and easily accessed by the Windows operating system.


Let me rephrase that last paragraph slightly for clarity. Although I said it will “extract” file attachments from .eml files, in practice that’s actually not a 100% correct statement.

EmlViewer Pro will not actually delete or remove the file from within the .eml file. Rather, it will create a copy of the file attachment and save it to a folder you designate.  The file attachment will remain within the unaltered .eml file; only a copy of the attachment will be stored in a Windows folder. EmlViewer Pro operates this manner to to preserve the integrity of the original email. It will only read email files (including .msg, .eml, .pst, .ost files), and it will never modify or otherwise alter the original message.

Extracting File Attachments From EML Files


The process to bulk “extract” file attachments from .Eml files is simple and straight forward using EmlViewer Pro. We invite you to download a free 15 day trial of EmlViewer Pro and follow along.

When EmlViewer Pro starts, you select the folder that contains your .eml files. EmlViewer Pro will load the .eml files into a list that you may search and sort. 

EmlViewer Pro lets you add a function to sort emails in the list by whether or not they contain file attachments. You’ll can add this column to the mail list.


Select the messages in the list that you want to process.  Selected emails are highlighted. To select all of the emails in the list, click on the first email and then type “Control-A” on your Windows computer keyboard. You could also select a range of emails by holding down the shift key and and clicking the first and last emails in the desired range.

When the messages are selected (highlighted) in the mail list, go to EmlViewer Pro’s “Export” operation tab, and select the export profile called “Only Attachments.” 

Image is a screenshot of the Export tab in EmlViewer Pro, with "Only Attachments" selected.
To extract attachments from .eml files use the “Only Attachments” export profile.
Click the “Export” button begin and the operation will start.

When EmlViewer Pro finishes, all of the file attachments within the selected .eml files will be saved to a folder.  

If you have any questions about EmlViewer Pro, please chat with us, or open a support ticket. We’ll be glad to help.