Open .EML Format Documents With EML Viewer Pro Software

Documents with the .eml extension creep into our work and lives from many different vectors. This article discusses what these files are, how to open .eml files, and software to search and manage large quantities of them.

What are .eml documents?  

.Eml document files are emails that contain the message and any file attachments accompanying the message. EML documents have been part of the internet for more than thirty years. They are formatted according to an open standard published in 1982 called RFC-822. This standard put forward the rules that has helped software developers create interoperable email clients such as Outlook Express, Windows Mail, Thunderbird, and others.

Download Free  15 Day Trial of EML Viewer Pro 

How do I open .eml documents?
EML files are well supported across nearly all email clients, and it is not too difficult to find software to help you open them individually.  If you only have a few .eml documents that you would like to open, try this free online eml file viewer operated by Encryptomatic LLC. Upload your .eml file and then click “view,”  and it will appear in your web browser. File attachments in the email can be downloaded to your computer.  All uploaded emails are destroyed when your session ends, and no information is collected from the emails.
Image shows MessageViewer Online, rfc-822 compatible eml document viewer.
Open EML Documents In Your Browser With MessageViewer Online

While MessageViewer Online is perfect for opening a few .eml documents, if you want to manage thousands of them you’ll want a more specialized Windows software to handle the chore.

EML Viewer Pro is an advanced viewer for opening and searching eml documents. It can read Windows directories containing thousands of files,  rendering them in the viewing pane in their regular text or html formatting, and providing access to any accompanying file attachments.  
While there are many applications that an open individual files, EML Viewer Pro excels at managing larger quantities of eml documents.
Image shows Eml Viewer Pro document viewer main screen with an html email rendered.
Eml document viewer
Searching a folder with hundreds or thousands of .eml formatted documents is easy with EML Viewer Pro.  Select the folder where your eml docs are located, and the click the search button. A form will appear where you can enter in your search criteria. You can perform a search across the subject, text, or search a date range.
Search options in Eml Viewer Pro. Enter search settings for .eml files.
Once you have located the .eml documents that are important to you, EML Viewer Pro will let you process those messages individually or in bulk. You can print them, or convert them to .pdf format, or a wide range of other formats.
Image shows export profile selection in Eml Viewer Pro.
Convert Eml Documents to PDF and other formats

Email Encryption Made Easy With PDF Postman Add-in for Microsoft Outlook

Microsoft Outlook users who want send files and messages privately through email might find it very difficult to establish a secure path between themselves and the recipient.  This is especially true when communicating with people who may not have access to IT staff, such as individuals, small business owners,  and people who prefer mobile devices. The risks to email have been widely discussed, and regulations now require certain kinds of information, such as patient health information, to be protected while in transit.

Research has shown that one of the biggest reasons that people do not encrypt their email messages is that it’s difficult to implement and use. Encryptomatic LLC has responded to this challenge with PDF Postman, an add-in that brings practical mail encryption functionality to Microsoft Outlook in a way that does not place a significant burden on the recipient.

PDF Postman uses strong AES-256 bit encryption, which requires the sender and receive to simply agree on a password.  The email message and file attachments are placed in a PDF file before it is encrypted. Because the PDF specification has provided for AES encryption for many years now, most people on virtually any computing device already have access to a PDF reader capable of opening the encrypted files that PDF Postman creates.

PDF Postman Outlook email encryption toolbar.
Outlook toolbar buttons for encrypting email.

To send an encrypted PDF file, first  install PDF Postman on your Windows computer that has Outlook 2013/2010/2007 or 2003. When you send an email message, you’ll notice that PDF Postman has added some new functions to your toolbar:

PDF Encrypt Email is the function you’ll use most most often. It will cause your email to be converted into a PDF file, and any file attachments to be embedded within the PDF file. Embedded file attachments can be removed from the PDF later by the recipient, and can be edited just like a regular file. Just click “PDF Encrypt Email,” and the Send your Outlook email.

PDF Encrypt Files will encrypt only the file attachments. The message will remain unencrypted.

PDF Files will cause your file attachments to be converted into an unencrypted PDF file.

PDF Postman maintains a database of your passwords.  The first time you send a protected message to an email address, PDF Postman will check it’s database for a password. If none is found it will prompt you to enter a password, or to generate a new one using the strong password generator.  This password may be stored in the database and recalled the next time you send to this email address.  Stored passwords can easily be updated later.

Enter a password in PDF Postman.
PDF Postman Password Screen
By going to the Settings tab, you can configure how PDF Postman to works.  Several different languages are supported, including French, Russian, and soon German and Dutch. The standard template message can be customized.

PDF Postman settings menu.
PDF Postman Settings
PDF Postman costs $49.99 per user, with progressive discounts for higher quantities of licenses. The price includes one year of updates and support. It will work with all of  the email accounts you have setup in Microsoft Outlook. Download a free 15 day trial of PDF Postman. After the trial is complete, leave it installed; each month you can use it to send five free protected messages.