Converting Outlook Email To .EML

EML Viewer Pro is a Windows software tool for managing directories of Outlook EML files. If you have hundreds or thousands of EML files that you need to search and convert, then EML Viewer Pro is a solid tool for that task.

But what if you are a Microsoft Outlook user and you want to convert your Outlook email messages into the open EML file format?   Microsoft does not natively support converting email into .eml files. Fortunately this task is easily accomplished by downloading the MessageExport add-in for Microsoft Outlook.

MessageExport will install directly to the Outlook toolbar. It is compatible with Outlook 2003, 2007, 2010 and the upcoming 2013, both 32 and 64-bit. 

To use MessageExport, first select the email messages in the mail list that you want to convert into .eml files.


Image of Outlook toolbar shows how to convert email to .eml conversion.
Convert Outlook email to .eml files

Next, choose “Export to EML” from the drop down list.  Finally, click the blue “Export” button to begin the eml conversion process. You may be prompted to select a folder where the .eml files can be stored.  MessageExport can convert one, hundreds or thousands of Outlook emails into .eml files.

The .eml files that are produced can be opened with EML Viewer Pro, or with any email software that supports the RFC-822 EML file format (which most do).

There are many, many other options in MessageExport. For example you can have it automatically convert email into .eml files on a scheduled basis. You setup a specific naming scheme based on information in the email. You can also export to msg, pdf, and other formats.

Click here to learn more about MessageExport and download a free trial. The free trial runs for 15 days. After that you can continue to use MessageExport to convert individual email messages to .eml or any of the many other formats that it supports.


EML to PDF Export: Selecting the PDF Page Format

EML Viewer Pro is an email viewer for Outlook .eml files that can also bulk convert .eml emails into .pdf files. We received this comment from a reader today, and thought it would be useful to expand our answer into a blog post for everyone:

“In Europe we use A4 paper format. Can EML Viewer Pro support A4 formatting whilst exporting to PDF?”

The answer is yes. EML Viewer Pro does support A4 and many other common ISO page formats. Currently, the following page sizes are supported for PDF export:

  • North American Letter, Note and Legal
  • Eurpoean A0 through A10, including A4
  • B0 through B5
  • Arch A through E
  • Fisa
  • Half Letter
  • Ledger
  • Letter 11×17

If you don’t see your page format in the list above, you can select “Custom” and define your own page formatting.  EML Viewer Pro also supports landscape and portrait printing.

Here is how to set your preferred page formatting while converting EML files to PDF files with EML Viewer Pro.

First start EML Viewer Pro and then select the “Export Profile” that you want to change. In this demonstration I’ll choose “PDF – attachments embedded.”  I do this from main EML Viewer Pro toolbar.

Selecting the .pdf export format.
PDF-attachments embedded.

Next, click the “Edit Profile” button, which I have highlighted in yellow in the above image to bring up the “Export Profile Editor.”


Set the default pdf eml export setings using the profile editor.
EmlViewer Pro Profile Editor.

 I’ve highlighted the fields where you will indicate the desired page size and the landscape mode.  When the changes have been made to your satisfaction, click “OK” to save your settings.

That’s all there is to it!  This export profile will now use A4 or any other page formatting or landscape setting you specified when you export EML files to PDF.

If you need a little more detail, here is a video to accompany this article.

Download a free trial of EML Viewer Pro.