Monday, November 28, 2016

Converting Outlook .PST Emails to MBOX Format with Pst Viewer Pro

Are you leaving Microsoft Outlook for another email client?  Most non-Outlook clients are unable to import Outlook .pst/.ost files because the format is proprietary to Microsoft.  A workaround is to convert your Outlook .pst emails into an open email format called MBOX, or MBX. 

For converting email files to different formats, PstViewer Pro by Encryptomatic LLC is a useful and affordable Windows software tool.  PstViewer Pro can read in files such as Outlook .pst, .ost, .eml, and .msg, then output the emails to different target formats, including MBOX, CSV, HTML, PDF, image files like PNG, GIF, and more.

Today's lesson is focused on showing you how to use PstViewer Pro to convert Outlook .pst files directly to .mbox.  MBOX is an open format that is supported by most email clients (other than Outlook) including Mozilla Thunderbird.

The first step is to open PstViewer Pro and choose your .pst file.  Each email in the Pst file will be displayed on a line in the mail list.

Next, click on PstViewer Pro's "Export" menu tab, then select "MBOX from the drop down list. The partial screen shot below shows the Export menu with MBOX selected.

Screen shot of PstViewer Pro Export menu with MBOX selected.
Export Menu in PstViewer Pro software.
Next, select the emails you want to add to the MBOX file from PstViewer Pro's mail list. To select all emails, type CTRL-A.  Selected emails are highlighted in blue.  You can select all emails, a range of emails, or just certain emails.

To begin the export process, click the yellow "Export" button.

PstViewer Pro will display a status window that shows the progress of your conversion. 


If you have any questions, please post them in the comments here, or use our live chat to talk with us!



Friday, November 11, 2016

How to Bulk Print E-Mail Messages


So you need to print out a bunch of emails? You've come to the right place. This article will discuss serveral ways to bulk print email messages.

Printing From Your Email Client


Most email clients provide a method to print multiple email messages.  In Microsoft Office Outlook, for example, bulk printing emails is as easy as selecting multiple mails from the list, right clicking on the list and then choosing "Quick Print."

Screen shot of Outlook 2013, with multiple emails selected, and the right click menu showing "Quick Print."
Print Multiple Emails from Outlook
Most email clients have this ability, or something similar. It's possible your situation may be more complex.  For example, what if you are a legal secretary tasked with printing out emails involved in a legal case, and the messages you received in discovery are in different formats, and not viewable in your email client software?

Printing Emails Using an Email Viewer

Quality email viewing software can open email messages that are stored in many different formats, including Outlook .pst or .ost files, individual emails saved as .msg or .eml files, .mbox, or winmail.dat files.  Using an email viewer like Encryptomatic LLC's PstViewer Pro can be an easy way to gain quick access to emails without the need install multiple email clients on your computer.

screen shot of PstViewer Pro email viewer with multiple emails selected.
Printing multiple email formats with PstViewer Pro

PstViewer Pro can organize multiple email messages into a single list even if they have different formats.  For example, .msg and .eml emails can be bundled together into one view.  This makes it possible to discover similar email content by applying search filters across different types of email content.

To select all of the email content in the list for printing, type 'Control A" on your Windows keyboard, then select Print.

For more information about printing with PstViewer Pro, feel free to reach us using the Live Chat on this website, post them in the comments, or email the support team: supportline at encryptomatic.com. 

Download a free trial of PstViewer Pro.


Friday, September 23, 2016

What are Winmail.dat files and How Do I Open Them?

Sometimes an e-mail message might arrive in your inbox with a “winmail.dat” file attachment.  You might find that that you are unable to open it. Why does this happen?
Sometimes messages sent from the Microsoft Outlook e-mail client or Microsoft Exchange server have Rich Text Formatting (RTF) that your e-mail client does not understand. E-mails with RTF display different text styles, fonts and colors. The winmail.dat file contains the RTF information for the message, but usually will not open normally. 
Usually what happens is that your e-Mail client will display the message text, while the the RTF formatting remains in the Winmail.dat file attachment.  If you could open the RTF message, you would see email with the same text but different formatting.
You could ask the sender to only send to you in plain text formatting, and then there would be no winmail.dat file attachments.
Another option for Windows users (besides purchasing Microsoft Outlook) is to download a viewer program like MessageViewer Lite by Encryptomatic LLC.  MessageViewer Lite can display the contents an formatting of the winmail.dat file. MessageViewer Lite is us$24.95. A free 15 day trial is available.
MessageViewer Lite viewer opens winmail.dat files.
Winmail.dat viewer for MS Windows.
MessageViewer Lite also opens Outlook .msg emails, and .eml email files, all in addition to Winmail.dat files.   
If you have any questions, post them below and we'll be glad to answer you.

Friday, June 10, 2016

Converting Emails from .EML to .HTML Files.

A .eml file is an individual email message that has been moved outside of an email client, such as Mozilla Thunderbird. EML files may contain pictures, file attachments, email metadata, and more.

Its very common to receive email messages that are formatted either as Text (.TXT) or HTML files.  Embedding HTML in emails lets the sender mark up the text. They can add formatting, titles, colors, images and logos to their email messages. 

In an earlier article, we decribed how to convert .eml to text files with EmlViewer Pro (also known as PstViewer Pro), the email viewer software for Windows that lets you discover and convert email messages.  If plain old text files are too boring for you, let us show you how to convert .eml email files directly into HTML documents. You could even post them to your web server, if you like, for the entire internet to see.

Converting .EML to .HTML Files




Saving a .eml email file as html file will save the HTML code to a .html file.  Instead of having all of the elements contained in a single .eml file, an email converted from .eml to .html will be broken apart, just like a regular web page. The individual elements will be stored as separate files that are linked from the resulting .html page. Any embedded elements, like pictures, will be stored in a folder.

Converting .eml files to .html is useful if you want to preserve the email content, but also want easy access to embedded images or  file attachments.

Although we are describing how to convert .eml to .html, this same process can be used with EmlViewer Pro to create html files from emails stored in .msg, .pst, .ost and .mht files. You can convert one email to html, or bulk convert thousands of emails to .html.

Eml Viewer Pro

If you would like to follow along with the step by step instructions, download a 15 day free trial of EmlViewer Pro software for Microsoft Windows by Encryptomatic LLC.  EmlViewer Pro is also known as PstViewer Pro. At one time EmlViewer Pro and PstViewer Pro were separate products, but they have recently been combined into a single more powerful product able to process many different email formats.

Step 1 Start EmlViewer Pro. Using the folder explorer on the left side of the screen, select the folder containing your .Eml Files. The emails will be viewable in the EmlViewer Pro mail list.

Step 2  Select the Eml files you want to convert to HTML.  Selected files will appear highlighted in the mail list.

Screen image of EmlViewer Pro with emails selected in preparation of conversion to HTML format.
Selected emails are highlighted


Step 3  Select the target export format "HTML"

Screen shot of EmlViewer Pro with HTML export profile selected in list.
Choose HTML export profile


Step 4  Click the "Export" button to begin the export process.

The Eml files will now be converted into Html.  Lets take a look at the folder and see how the files are organized.

Notice that the folder contains .html files that use the email Subject line as the file name. The image elements for emails that contain them will be placed in a sub folder, which will share the same name as the html file. Folder organization keeps the email elements (images and file attachments) from being mingled with other emails.
Screen shot of a Windows folder showing the organization of HTML index and image subfolders.
Folder structure of emails converted to HTML files


To view the email as a HTML page, click on it, and Windows will open it in your web browser,

Screen shot of an email displayed in Google Chrome web browser. The email has been converted to a HTML file by EmlViewer Pro software.
An Email that has been converted to a HTML file, displayed in Google Chrome web browser.


If you have any questions about EmlViewer Pro, post them below, or use the online chat service here to talk to a support technician.